Privacy Policy

AUTHOMIZE PRIVACY POLICY  

Last Updated: May 17, 2022

This privacy policy (“Privacy Policy”) governs how we, Authomize Ltd. (together, “Authomize” “we”, “our” or “us”) use, collect and store Personal Data we collect or receive from or about you (“you”) such as in the following use cases:

  1. When you browse or visit our website, www.authomize.com/ (“Website”);
  2. When you make use of, or interact with, our Website:
    1. When you contact us (e.g. submit a request)
    2. When you request a trial and/or a product demo
    3. When you subscribe to our distribution list(s)/newsletter(s)
    4. When we process your job application
    5. When you register to our webinars
    6. When you download a whitepaper and/or any other publication or e-book that we make available
  3. When you attend a marketing event and provide us with your Personal Data and/or you exchange business cards with us
  4. When we acquire your Personal Data from third-party sources (such as lead-generation companies)
  5. When we use the Personal Data of our service providers (e.g. contact details)
  6. When we use the Personal Data of our customers (e.g. contact details)
  7. When we use the Personal Data of our resellers, distributors, agents and/or partners
  8. When you interact with us on our social media profiles (e.g., Facebook, Twitter, LinkedIn) 

We greatly respect your privacy, which is why we make every effort to provide a platform that would live up to the highest of user privacy standards. Please read this Privacy Policy carefully, so you can fully understand our practices in relation to Personal Data. “Personal Data” means any information that can be used, alone or together with other data, to uniquely identify any living human being. Please note that this is a master privacy policy and some of its provisions only apply to individuals in certain jurisdictions. For example, the legal basis in the table below is only relevant for GDPR-protected individuals. Important note: Nothing in this Privacy Policy is intended to limit in any way your statutory right, including your rights to a remedy or means of enforcement.

Table of contents:

    1. What Personal Data we collect, why we collect it, and how it is used
    2. How we protect and retain your Personal Data
    3. How we share your Personal Data
    4. Additional information regarding transfers of Personal Data
    5. Your privacy rights.
    6. Use by children
    7. Interaction with third party products
    8. Log files
    9. Analytic tools
    10. Our California Do Not Track notice
    11. Contact us

 

This Privacy Policy can be updated from time to time and, therefore, we ask you to check back periodically for the latest version of this Privacy Policy.  If we implement significant changes to the use of your Personal Data in a manner different from that stated at the time of collection, we will notify you by posting a notice on our Website or by other means.

    1. WHAT PERSONAL DATA WE COLLECT, WHY WE COLLECT IT, AND HOW IT IS USED
Specific Personal Data we collect Why is the Personal Data collected and for what purposes? Legal basis (GDPR only) Consequences of not providing the Personal Data
When you browse or visit our Website
Cookies, analytic tools and log files · To understand the usage of our Website
· To provide you with a better service and features
Consent
Legitimate interest (e.g. essential cookies)
Certain Website features may not be available

 

When you make use of, or interact with, our Website
When you contact us (e.g. submit a request)
· Full name
· Email address
· Company name
· Country
· Job title
· Phone number
· Any other Personal Data you decide to provide us with
· To process and answer questions
· To customize your experience
Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
Legitimate interest (e.g. respond to a query sent by you)
Cannot assist you and respond your query
Cannot customize your experience
· Full name
· Email Address
· To send you more information about us and marketing communications Consent Cannot send you more information about us and marketing communications
When you request a trial and/or a product demo
· Full name
· Email address
· Company name
· Country
· Job title
· Phone number
· To provide a trial/demo
· To schedule the trial/demo
· To send you trial/demo-related communications
Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
Legitimate interest (e.g., to provide a trial)
Cannot provide a trial/demo
Cannot schedule a trial/demo
Cannot send you trial/demo-related communications
· Full name
· Email address
· To send you more information about us and marketing communications Consent Cannot send you more information about us and marketing communications
When you subscribe to our distribution list(s)/newsletter(s)
· First name
· Email address
· To send you more information about us and marketing communications
· To allow you to register to our newsletters
Consent
Legitimate interest (e.g. send you more information about us in a B2B context)
Cannot send you more information about us and marketing communications
Cannot allow you to register to our newsletters
When we process your job application
· Full name
· Email address
· Phone number
· Resume/CV
· Any other Personal Data you decide to provide us with
· To process your job application
· To assess you as a candidate
· To communicate with you for job application-related matters
Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
Legitimate interest (e.g. process your job application)
Cannot process your job application
Cannot assess your suitability as a candidate
Cannot communicate with you for job application-related matters
When you register to our webinars
· Full name
· Email address
· Job title
· Company name
· To allow you to register to a webinar
· To sent you webinar-related communications
Legitimate interest (e.g. to allow you to  register and attend our webinars) Cannot participate in our webinars
Cannot send you webinar-related communications
· Full name
· Email address
· To send you more information about us and marketing communications Consent Cannot send you more information about us and marketing communications
When you download a whitepaper and/or any other publication or e-book that we make available
· Full name
· Email address
· Job title
· Company name
· Country
· To allow you to download a whitepaper or other available publications Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
Legitimate interest (e.g. to allow you to download a whitepaper)
Cannot allow you to download a whitepaper or other available publications
· Full name
· Email address
· To send you more information about us and marketing communications Consent Cannot send you more information about us and marketing communications
When you attend a marketing event and provide Personal Data and/or you exchange business cards with us
· Full name
· Email address
· Company name
· Job position
· Phone numbers
· Any other data you decide to provide/supply us with
· To establish a business connection
· To send you more information about us and marketing communications
Depending on the context, our legal basis for collecting this information is legitimate interest (e.g., to establish a business connection with you), or pre-contractual discussions or consent Cannot establish a business connection
Cannot send you more information about us and marketing communications
When we acquire your Personal Data from third-party sources (such as lead-generation companies)
· Contact details · To establish a business connection
· To send you more information about us and marketing communications
Depending on the context, our legal basis for collecting this information is legitimate interest (e.g., to establish a business connection with you) or consent Cannot establish a business connection
Cannot send you more information about us and marketing communications
When we use the Personal Data of our service providers (e.g. contact details)
· Full name
· Email address
· Company name
· Job position
· Phone number
· Any other data you decide to provide/supply us with
· To contact our service providers
· To perform the applicable agreement
Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
Legitimate interest (e.g. perform the contract, send contract-related communications)
Cannot communicate with you
Cannot perform the applicable agreement
When we use the Personal Data of our customers (e.g. contact details)
· Full name
· Email address
· Company name
· Job position
· Phone number
· Any other data you decide to provide/supply us with
· To provide our products and services
· To perform the applicable agreement
Processing is necessary for the performance of a contract to which our customer is a party.
Compliance with a legal obligation (e.g. tax laws, bookkeeping laws, etc.).
Legitimate interest (e.g. send you contract-related communications)
Cannot provide the services and/or our products
Cannot perform the agreement
When we use the Personal Data of our resellers, distributors, agents and/or partners
· Full name
· Company name
· Email address
· Phone number
· Job position
· Any other type of Personal Data that you decide to share with us
· To negotiate and execute an agreement with you
· To communicate with you (service-related communications or updates of the services)
· To answer your questions or requests
 
Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract
Processing is necessary for compliance with a legal obligation to which the controller is subject (e.g., tax obligations)
Legitimate interest (e.g. to send you service-related updates)
Cannot negotiate and execute an agreement with you
Cannot communicate with you (service-related communications or updates of the services)
Cannot answer your questions or requests
When you interact with us on our social media profiles (e.g., Facebook, Twitter, LinkedIn)
· Full name
· Email address
· Any other type of Personal Data that you decide to share with us
· To reply and/or respond to your request or question Depending on the context, our legal basis for collecting this information is legitimate interest (e.g., to establish a business connection with you), or pre-contractual discussions or consent Cannot reply and/or respond to your request or question

Finally, please note that some of the abovementioned Personal Data will be used for detecting, taking steps to prevent, and prosecution of fraud or other illegal activity, to identify and repair errors, to conduct audits, and for security purposes. Personal Data may also be used to comply with applicable laws, with investigations performed by the relevant authorities, law enforcement purposes, and/or to exercise or defend legal claims. In certain cases, we may or will anonymize or de-identify your Personal Data. “Anonymous Information” means information which does not enable identification of an individual user, such as aggregated information about the use of our services. We may use Anonymous Information and/or disclose it to third parties without restrictions (for example, in order to improve our services and enhance your experience with them).

      1. 2.    HOW WE PROTECT AND RETAIN YOUR PERSONAL DATA 
      1.    2.1    Security. We have implemented appropriate technical, organizational and security measures designed to protect your Personal Data. However, please note that we cannot guarantee that the information will not be compromised as a result of unauthorized penetration to our servers. As the security of information depends in part on the security of the computer, device or network you use to communicate with us, please make sure to take appropriate measures to protect this information.
      1. 2.2    Retention of your personal data. Your Personal Data (as described above) will be stored until we no longer need the information and proactively delete it or you send a valid deletion request.  Please note that we will retain it for a longer or shorter period in accordance with data retention laws. We have an internal data retention policy to ensure that we do not retain your Personal Data perpetually. In some circumstances we may store your Personal Data for longer periods of time, for example (i) where we are required to do so in accordance with legal, regulatory, tax or accounting requirements, or (ii) for us to have an accurate record of your dealings with us in the event of any complaints or challenges, or (iii) if we reasonably believe there is a prospect of litigation relating to your Personal Data or dealings. We have an internal data retention policy to ensure that we do not retain your Personal Data perpetually.   
      1.  3.    HOW WE SHARE YOUR PERSONAL DATA
      2. We share your Personal Data as follows:
      3. 3.1    With our business partners with whom we jointly offer products or services. We may also share Personal Data with our affiliated companies.  
      4. 3.2    With our vendors and service providers:
        1. 3.2.1.    Email provider. Cloud and hosting providers;
        2. 3.2.2.    Marketing and sales tools, CRM tools;
        3. 3.2.3.    Social media channels;
        4. 3.2.4.    Cookies and other tracking technologies providers; and
        5. 3.2.5.    Websites and web content creation platforms in order to help us manage our Website.
      5. 3.3    To the extent necessary, with regulators, courts or competent authorities, to comply with applicable laws, regulations and rules (including, without limitation, federal, state or local laws), and requests of law enforcement, regulatory and other governmental agencies or if required to do so by court order;
      6. 3.4    If, in the future, we sell or transfer, or we consider selling or transferring, some or all of our business, shares or assets to a third party, we will disclose your Personal Data to such third party (whether actual or potential) in connection with the foregoing events;   
      7. 3.5    In the event that we are acquired by, or merged with, a third party entity, or in the event of bankruptcy or a comparable event, we reserve the right to transfer, disclose or assign your Personal Data in connection with the foregoing events; and/or
      8. 3.6.    Where you have provided your consent to us sharing or transferring your Personal Data (e.g., where you provide us with marketing consents or opt-in to optional additional services or functionality).

If you want to receive the list of the current recipients of your Personal Data, please make your request by contacting us to [email protected].

 

  1.  
    4.    ADDITIONAL INFORMATION REGARDING TRANSFERS OF PERSONAL DATA 

      1. 4.1  Internal transfers: Transfers within the Authomize group will be covered by an internal processing agreement entered into by members of the Authomize group (an intra-group data processing agreement) which contractually obliges each member to ensure that Personal Data receives an adequate and consistent level of protection wherever it is transferred to.
      2. 4.2  External transfers: Where we transfer your Personal Data outside of EU/EEA (for example to third parties who provide us with services), we will obtain contractual commitments from them to protect your Personal Data. When Authomize engages in such transfers of Personal Data, it relies on i) Adequacy Decisions as adopted by European Commission on the basis of Article 45 of Regulation (EU) 2016/679 (GDPR), or ii) Standard Contractual Clauses issued by the European Commission. Authomize also continually monitors the circumstances surrounding such transfers in order to ensure that these maintain, in practice, a level of protection that is essentially equivalent to the one guaranteed by the GDPR.
      1. 5.    YOUR PRIVACY RIGHTS. 
      2. 5.1. Rights: The following rights (which may be subject to certain exemptions or derogations) shall apply to certain individuals (some of which only apply to individuals protected by the GDPR):
  • You have a right to access Personal Data held about you. Your right of access may normally be exercised free of charge, however we reserve the right to charge an appropriate administrative fee where permitted by applicable law;
  • You have the right to request that we rectify any Personal Data we hold that is inaccurate or misleading;
  • You have the right to request the erasure/deletion of your Personal Data (e.g. from our records). Please note that there may be circumstances in which we are required to retain your Personal Data, for example for the establishment, exercise or defense of legal claims;
  • You have the right to object, to or to request restriction, of the processing;
  • You have the right to data portability. This means that you may have the right to receive your Personal Data in a structured, commonly used and machine-readable format, and that you have the right to transmit that data to another controller;
  • You have the right to object to profiling;
  • You have the right to withdraw your consent at any time. Please note that there may be circumstances in which we are entitled to continue processing your data, in particular if the processing is required to meet our legal and regulatory obligations. Also, please  note that the withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal;
  • You also have a right to request certain details of the basis on which your Personal Data is transferred outside the European Economic Area, but data transfer agreements and/or other details may need to be partially redacted for reasons of commercial confidentiality;
  • You have a right to lodge a complaint with your local data protection supervisory authority (i.e., your place of habitual residence, place or work or place of alleged infringement) at any time or before the relevant institutions in your place of residence. We ask that you please attempt to resolve any issues with us before you contact your local supervisory authority and/or relevant institution.

 

5.2. You can exercise your rights by contacting us at [email protected]. Subject to legal and other permissible considerations, we will make every reasonable effort to honor your request promptly in accordance with applicable law or inform you if we require further information in order to fulfil your request. When processing your request, we may ask you for additional information to confirm or verify your identity and for security purposes, before processing and/or honoring your request. We reserve the right to charge a fee where permitted by law, for instance if your request is manifestly unfounded or excessive. In the event that your request would adversely affect the rights and freedoms of others (for example, would impact the duty of confidentiality we owe to others) or if we are legally entitled to deal with your request in a different way than initial requested, we will address your request to the maximum extent possible, all in accordance with applicable law.

      1. 6.    USE BY CHILDREN  

We do not offer our products or services for use by children and, therefore, we do not knowingly collect Personal Data from, and/or about children under the age of eighteen (18). If you are under the age of eighteen (18), do not provide any Personal Data to us without involvement of a parent or a guardian. For the purposes of the GDPR, we do not intend to offer information society services directly to children. In the event that we become aware that you provide Personal Data in violation of applicable privacy laws, we reserve the right to delete it. If you believe that we might have any such information, please contact us at [email protected].

      1. 7.    INTERACTION WITH THIRD PARTY PRODUCTS. We may enable you to interact with third party websites, mobile software applications and products or services that are not owned or controlled by us (each a “Third Party Service”). We are not responsible for the privacy practices or the content of such Third Party Services. Please be aware that Third Party Services can collect Personal Data from you. Accordingly, we encourage you to read the terms and conditions and privacy policies of each Third Party Service.
      1. 8.    LOG FILES. We use log files. We use such information to analyze trends, administer the Website, track users’ movement around the Website, and gather demographic information.
      1. 9.    ANALYTIC TOOLS
  • Google Analytics. The Website uses a tool called “Google Analytics” to collect information about use of the Website. Google Analytics collects information such as how often users visit this Website, what pages they visit when they do so, and what other websites they used prior to coming to this Website. We use the information we get from Google Analytics to maintain and improve the Website and our products. We do not combine the information collected through the use of Google Analytics with Personal Data we collect. Google’s ability to use and share information collected by Google Analytics about your visits to this Website is restricted by the Google Analytics Terms of Service, available at https://marketingplatform.google.com/about/analytics/terms/us/, and the Google Privacy Policy, available at http://www.google.com/policies/privacy/. You may learn more about how Google collects and processes data specifically in connection with Google Analytics at http://www.google.com/policies/privacy/partners/. You may prevent your data from being used by Google Analytics by downloading and installing the Google Analytics Opt-out Browser Add-on, available at https://tools.google.com/dlpage/gaoptout/.
  • FullStory. If you are a visitor of our Website, FullStory collects information on your use of the Website, such as pages visited, links clicked, non-sensitive text entered, and mouse movements, as well as information more commonly collected such as the referring URL, browser, operating system, and Internet Protocol address. FullStory uses publicly available sources to approximate your geographic region and Internet Service Provider based on your IP address. The purpose in collecting your usage data is to better understand how you use our Website. FullStory’s privacy policy is available here: https://www.fullstory.com/legal/privacy-policy/
  • We reserve the right to remove or add new analytic tools.

10.    OUR CALIFORNIA DO NOT TRACK NOTICE. Do Not Track (“DNT”) is a privacy preference that users can set in certain web browsers. We may collect personally identifiable information about an individual consumer’s online activities over time and across different web sites when a consumer uses the services. If you choose to operate your web browser “do not track” signals or any other mechanism that provides consumers the ability to exercise choice regarding the collection of such information, we will abide by your request and stop collecting such information. We may allow third parties to collect personally identifiable information about an individual consumer’s online activities over time and across different web sites when a consumer uses the services.

11.  CONTACT US. If you have any questions, concerns or complaints regarding our compliance with this notice and the data protection laws, or if you wish to exercise your rights, we encourage you to first contact us at [email protected].